{"id":"ac725618-aa7a-46b0-a6d8-4a75a7029fad","shortId":"RxLAWC","kind":"skill","title":"personal-productivity","tagline":"Build a Personal Productivity System: weekly timebox plan, capture system, daily/weekly review rituals.","description":"# Personal Productivity\n\n## Scope\n\n**Covers**\n- Designing a **weekly timebox plan** for a high-meeting-load job (meeting windows, focus blocks, admin buffers)\n- Building a **write-it-down capture system** so tasks don’t live in your head (inbox → lists → reviews)\n- Creating **daily + weekly review rituals** that keep you current without constant re-planning\n- Producing a practical **7-day rollout plan** (small changes you can implement immediately)\n\n**When to use**\n- “Help me timebox my week so I can handle meetings + deep work.”\n- “I keep forgetting tasks. Build me a write-it-down system and a review routine.”\n- “I’m juggling a demanding job plus side commitments (advising/board/etc.). Make it sustainable.”\n- “Create a personal productivity system I can follow next week.”\n\n**When NOT to use**\n- You primarily need to reduce burnout or redesign your week around energy (not just time) — use `energy-management` (this pack optimizes *time*; that pack optimizes *energy*)\n- You need a project plan, milestones, or delivery management for a specific initiative — use `managing-timelines`\n- You want to design team-wide meeting policies, rituals, or operating systems — use `team-rituals`\n- You need a delegation framework for distributing work to reports — use `delegating-work`\n- You need medical/mental-health advice (including ADHD treatment), or you are in crisis. Seek professional help\n- You want a team-wide process (meeting policy, org operating system). Use a team/ops skill instead\n\n## Inputs\n\n**Minimum required**\n- Your role + primary responsibilities (and whether you manage people)\n- Your constraints/non-negotiables (time zones, caregiving, travel, on-call, deadlines)\n- A representative week (calendar text dump, recurring meetings list, or narrative)\n- Your current task system (or “none”) + tools you’re willing to use (any calendar + any to-do list works)\n- What “better” means in 2–4 weeks (e.g., fewer dropped tasks, more deep-work blocks, lower weekend spillover)\n\n**Missing-info strategy**\n- Ask **3–5 questions at a time** from [references/INTAKE.md](references/INTAKE.md).\n- If the calendar is unavailable, proceed with a **default-week draft** using explicit assumptions and ask the user to correct it.\n- Do not request secrets, credentials, or sensitive personal/medical details.\n\n## Outputs (deliverables)\n\nProduce a **Personal Productivity System Pack** (Markdown in chat; or as files if requested) in this order:\n\n1) **Context Snapshot** (goal, constraints, assumptions, success definition)\n2) **Commitment & Workload Inventory** (fixed commitments + “floating” responsibilities)\n3) **Weekly Timebox Plan** (meeting windows, focus blocks, admin buffers, protected time, weekend spillover rule)\n4) **Capture + To-Do System Spec** (inbox, lists, processing, prioritization, timeboxing method)\n5) **Daily Plan + Shutdown Ritual** (how you start the day; how you close loops)\n6) **Weekly Review Ritual** (calendar + task review; reset rules)\n7) **7-Day Rollout Plan** (setup steps + first-week experiments)\n8) **Risks / Open questions / Next steps** (always included)\n\nTemplates: [references/TEMPLATES.md](references/TEMPLATES.md)  \nExpanded guidance: [references/WORKFLOW.md](references/WORKFLOW.md)\n\n## Workflow (7 steps)\n\n### 1) Intake + success definition + boundaries\n- **Inputs:** user context; [references/INTAKE.md](references/INTAKE.md).\n- **Actions:** Confirm scope (personal productivity for career execution). Define “better” in 2–4 weeks and 1–2 measurable signals (e.g., dropped tasks/week, deep-work blocks/week). Confirm boundaries (not medical/therapy; not a team policy rewrite).\n- **Outputs:** Context Snapshot (draft) + assumptions/unknowns list.\n- **Checks:** Success definition is specific enough to evaluate after 2 weeks.\n\n### 2) Build a commitment & workload inventory\n- **Inputs:** calendar/recur meetings; responsibilities; side commitments.\n- **Actions:** List fixed commitments (meetings, deadlines, recurring obligations) and floating workload (projects, people mgmt, admin). Identify 3–5 “high-leverage” responsibilities and the biggest sources of fragmentation.\n- **Outputs:** Commitment & Workload Inventory (table) + top constraints.\n- **Checks:** Inventory separates **fixed** vs **flexible** time and includes side commitments (if any).\n\n### 3) Design the weekly timebox plan (default week)\n- **Inputs:** inventory; energy preferences; constraints.\n- **Actions:** Draft a default week: meeting windows, focus blocks, admin buffers, and protected personal time. Add explicit rules: meeting batching, buffer time, weekend spillover (if needed), and what gets timeboxed first.\n- **Outputs:** Weekly Timebox Plan (calendar-like block plan) + 5–8 rules.\n- **Checks:** At least 3 focus blocks/week exist; meeting time has limits or windows; buffers are real blocks (not wishes).\n\n### 4) Specify the capture + to-do system (“write it down”)\n- **Inputs:** current tools; task volume; common failure modes (dropped tasks, unclear next actions).\n- **Actions:** Define: capture inbox, processing ritual, list taxonomy, and a prioritization rule. Ensure every task becomes either: (a) timeboxed on calendar, (b) next action on a list, (c) delegated, or (d) deleted.\n- **Outputs:** Capture + To-Do System Spec + “rules of the system”.\n- **Checks:** The system has a single trusted inbox and a daily processing rule that takes ≤15 minutes.\n\n### 5) Add daily plan + shutdown ritual\n- **Inputs:** timebox plan; task system.\n- **Actions:** Create a daily routine: morning “top outcomes” + quick timeboxing; end-of-day shutdown (clear inbox, update next actions, plan first block tomorrow).\n- **Outputs:** Daily Plan + Shutdown Ritual (copy/paste checklist).\n- **Checks:** Ritual is small enough to actually do; includes handling of new tasks during the day (capture rule).\n\n### 6) Add weekly review ritual (reset + recalibration)\n- **Inputs:** default week; backlog lists; upcoming commitments.\n- **Actions:** Create a weekly review to: reconcile calendar ↔ tasks, reset priorities, and re-timebox next week. Include a “kill list” (stop/defer) to prevent backlog bloat.\n- **Outputs:** Weekly Review Ritual + weekly reset checklist.\n- **Checks:** Review includes both (1) looking forward (next 2 weeks) and (2) backlog cleanup.\n\n### 7) Quality gate + finalize rollout plan\n- **Inputs:** full draft pack.\n- **Actions:** Produce a 7-day rollout plan (setup + first experiments). Run [references/CHECKLISTS.md](references/CHECKLISTS.md) and score with [references/RUBRIC.md](references/RUBRIC.md). Include **Risks / Open questions / Next steps**.\n- **Outputs:** Final Personal Productivity System Pack.\n- **Checks:** Next 7 days have specific actions scheduled; risks and unknowns are explicit.\n\n## Quality gate (required)\n- Use [references/CHECKLISTS.md](references/CHECKLISTS.md) and [references/RUBRIC.md](references/RUBRIC.md).\n- Always include: **Risks**, **Open questions**, **Next steps**.\n\n## Examples\n\n**Example 1 (timeboxing + side commitments):** “I’m a product leader with wall-to-wall meetings and I advise a startup. Use `personal-productivity` to create a Personal Productivity System Pack with a default week timebox plan and a task capture system.”  \nExpected: weekly timebox plan with meeting windows + focus blocks, capture/to-do spec, daily/weekly reviews, 7-day rollout.\n\n**Example 2 (dropped tasks):** “I keep forgetting small but important follow-ups. Build me a write-it-down system and a daily shutdown routine.”  \nExpected: capture system with inbox → processing → lists, a 10–15 minute daily shutdown checklist, and success metrics.\n\n**Boundary example (medical):** “Diagnose my ADHD and tell me what productivity meds to take.”\nResponse: out of scope for medical advice; recommend professional help. Offer a neutral capture/timeboxing system and ask for work constraints only.\n\n## Anti-patterns\n\n1. **Over-engineered system** — Building a 15-list, 4-tool, color-coded productivity apparatus that takes longer to maintain than the work it manages. The capture system should have one inbox and daily processing under 15 minutes.\n2. **Calendar fiction** — Designing a beautiful default week that ignores real constraints (meeting culture, timezone overlap, manager expectations). Every focus block must survive contact with the actual calendar — if it can't, redesign the week, don't just wish for fewer meetings.\n3. **Ritual bloat** — Adding a morning routine, mid-day check, afternoon review, shutdown ritual, and weekly review that together consume 90+ minutes/day. Rituals should be the minimum viable habit: start with a 5-minute shutdown and a 30-minute weekly review.\n4. **No kill list** — Adding new habits and systems without stopping anything. Every productivity system needs a “stop doing” list to make room for the new routines.\n5. **Skipping the rollout** — Implementing everything at once instead of staging changes over 7 days. Behavior change works when it's incremental: day 1-2 setup, day 3-4 first ritual, day 5-7 iterate.","tags":["personal","productivity","lenny","skills","plus","liqiongyu","agent-skills","ai-agents","automation","claude","codex","prompt-engineering"],"capabilities":["skill","source-liqiongyu","skill-personal-productivity","topic-agent-skills","topic-ai-agents","topic-automation","topic-claude","topic-codex","topic-prompt-engineering","topic-refoundai","topic-skillpack"],"categories":["lenny_skills_plus"],"synonyms":[],"warnings":[],"endpointUrl":"https://skills.sh/liqiongyu/lenny_skills_plus/personal-productivity","protocol":"skill","transport":"skills-sh","auth":{"type":"none","details":{"cli":"npx skills add liqiongyu/lenny_skills_plus","source_repo":"https://github.com/liqiongyu/lenny_skills_plus","install_from":"skills.sh"}},"qualityScore":"0.474","qualityRationale":"deterministic score 0.47 from registry signals: · indexed on github topic:agent-skills · 49 github stars · SKILL.md 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